Document Packaging Options to leverage storage
SPListX introduces the document packaging feature in order to keep the related documents together and store it in a single compressed folder for easy access. In the present version, the packaging option is enabled for exporting document sets and document versions (version history) in a compressed folder, where the need to group relevant documents together is vital.
|1)||Document Set packaging|
Until the previous version, the standard Windows folder container was used to store all the documents in a document set together. But when doing so, user will have difficulties in differentiating between the standard / default folder that was created in a SharePoint library and the folder was created with a document set content type as they had an identical structure or look and feel.
We understood that there is an alternate representation required to avoid the resemblance between a standard SharePoint folder and a document set folder when exported to the file system. We felt it is quite acceptable to export document set contents to a compressed zip file or compressed folder. Hence, the standard SharePoint folder is still exported as a file folder, whereas the document set is now exported as a compressed folder to create the distinction.
Additionally, SPListX exports the document set version history information in a separate XML file in the same location as the metadata file.
|2)||Document versions packaging|
Until version v5.3, SPListX enabled users to export every document’s version to separate version folder or in the same folder location as the latest version with a certain unique name by tagging Version Number or GUID to the document name. SPListX v5.4 introduces a document packaging feature, wherein the latest version and its history documents are stored in a compressed zip file / compressed folder. You will now find it is easy to search for a particular document version and maintain the exported contents together a single folder location.
Figure #1: Document Packaging Option in SPListX’s Export Task Wizard
For more information about the latest version of SPList Export for SharePoint 2010 v5.4, please visit: http://www.vyapin.com/products/sharepoint-reporting/sharepoint-farm-reporter