Office 365 Administration Tool – Users, Groups, Licenses & More

Deprovision Users

The Deprovision feature provides a series of essential tasks for the administrator to perform while removing a user account from Office 365 tenant. The administrator can choose any of the required tasks such as Reset user password, Remove access from user mobile device, Replace user account with another account, Archive user OneDrive content, Remove email forwarding, Forward user incoming emails to another mailbox, Convert user mailbox to shared mailbox, Remove user from Distribution groups, Remove user from Admin roles and Delete user account. These tasks are based on some of the best practices followed by Office 365 Administrators.

Know more about how to Deprovision users using Vyapin Office 365 Manager


Reset user password

This option allows you to reset the password on the user account you wish to remove so that they can no longer access their account.


Replace user account with another account

This option allows you to replace a user account with another account in Office 365. When a user leaves the organization, you can rename the leaving user’s account with the new account.


Archive user OneDrive content

Archive / Export OneDrive content of a user (to be deprovisioned) from Office 365 to the file system.


Forward user’s incoming emails to another mailbox

Before deprovisioning a user, Forward all incoming emails to another mailbox automatically. When a user leaves the organization, you may automatically forward the user’s new incoming emails to another mailbox or recipient.


Manage licenses using rules (Advanced)

License management feature to assign licenses for Users who are selected based on certain conditions specified using AND/OR.


Manage Group Members

Assign or remove users from the selected groups.


Manage Admin Roles

Assign or remove users from their admin roles.


License Manager

Provision and deprovision Office 365 licenses in bulk. Apart from assigning and un-assigning Office 365 licenses, it also allows you to generate Office 365 reports to analyze how your office 365 licenses have been put to use.


Manage Mailbox permissions

Using the Mailbox permissions feature you can assign or remove permissions (Full Access, Send As and Send On behalf) for the selected users on selected Mailboxes. When mailboxes are given access to multiple users, it is important that you manage such mailbox permissions with full audit trail of when permissions were granted and revoked. This becomes important when you deprovision users in your organization.


Manage Mailbox Folder Permissions

Using the Mailbox Folder permissions feature you can assign or remove permissions (Owner, Publishing Editor, Editor, Publishing Author, Author, Non-editing Author, Reviewer, Contributor) for the selected users on selected Mailbox folders.

Read more about how to manage mailbox and folder permissions in Office 365


Migrate Mailbox Permissions to Office 365

Using the Migrate permissions feature you can migrate permissions (Full Access, Send As and Send On behalf) from your on-premise mailboxes to Office 365 Mailboxes.


Security Impact Report for Users

Security Impact report for Users shows who has access to which mailboxes and other related information that lets you analyze the security implications of users access rights, roles and group memberships within Office 365. This report shows information about Group Membership, Distribution Group Membership, Administration Roles, Other User Mailbox Access, Shared Mailbox Access, Public Folder Access and Licenses assigned for users. Additionally, it also gives information about users One Drive content. This Office 365 security report lets you study the security impact of users and take the required actions when users are provisioned or deprovisioned or when there is a security breach.


Select Users

Select users from the list to modify their licenses. You can also select users from a specific or multiple groups by selecting a group in the field given.


Assign / Remove specific licenses for all the users in bulk

View the list of license plans purchased by your organization, and you can assign, remove or replace license assignments for all the selected users in bulk.


Assign / Remove specific licenses for each user

View the current set of license assignments assigned for the selected users, and you can also make license assignment changes for the users.

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