Office 365 Mail Traffic Statistics

Mail Traffic originating from Office 365 mailboxes give you important clues about Exchange online usage from multiple dimensions. A lot of usage intelligence can be gathered about each user by examining the mails with respect to Subject, count of Inbound and Outbound, Read/Unread, how attachment heavy a user mailbox is and so on. If an organization’s business depends on email communication (such as sales marketing companies) of users and the quality of their messaging, then analyzing the mailbox traffic results in metrics that can be used to study the performance of the user and his email task deliverables. Apart from these users performance can also be measured by the Total number of mails they send and receive for a particular time-period, say hourly, daily etc.

The following Office 365 Mail Traffic Statistics by User are available in Vyapin Office 365 Reporting tool:


Inbound Mails Traffic Report

Inbound Mail reports shows the total count of incoming mails for the selected mailbox. The reports can be summarized into different intervals of time – hour of day, day of week, day, week etc.


Outbound Mails Traffic Report

This report shows the list the count of outgoing mails based on date interval. Other information like Mailbox Name, E-mail Address, Folder Path, Folder Name, Type, Total Mail Count are also shown in this report.


Total (Inbound and Outbound) Traffic Report

This report shows the list the count of incoming and outgoing mails based on date interval. Other information like Mailbox Name, E-mail Address, Folder Path, Folder Name, Type, Total Mail Count are also displayed in this report.


Total Mail Count by Subject

This report shows the list the count of incoming and outgoing mails based on subjects. Other information like Mailbox Name, E-mail Address, Folder Path, Folder Name, Type, Message Subject, Total Mail Count are also shown in this report.


Total Mail Count by Size

This report shows the list the count of incoming and outgoing mails based on size range. Other information like Mailbox Name, E-mail Address, Folder Path, Folder Name, Type, Message Size Range, Total Message Count, % of Total Count, % of Total Size are also displayed in this report.


Total Mail Count by Keywords

This report shows the list the count of incoming and outgoing mails based on body keywords. Other information like Mailbox Name, E-mail Address, Folder Path, Folder Name, Type, Body keyword, Total Mail count are also shown in this report.


Read and Unread Mails Report

This report shows the list the count of read and unread mails. Other information like Mailbox Name, E-mail Address, Folder Path, Folder Name, Type, Read Mail Count, Unread Mail Count, Total Mail count are also displayed in this report.


Mail Importance Report

This report shows the list the count of high, low and normal importance mails. Other information like Mailbox Name, E-mail Address, Folder Path, Folder Name, Type, High Importance Count, Low Importance Count, Normal Importance Count, Total Mail count are also shown in this report.


Top Users by Mail Count

This report shows the list of top users based on mail count. Other information like Mailbox Name, E-mail Address, Total Mail Count are also displayed in this report.


Top Senders by Mail Count

This report shows the list of top users based on outgoing mail. Other information like Mailbox Name, E-mail Address, Total Mail Count are also shown in this report.


Top Receivers by Mail Count

This report shows the list of top users based on incoming mail. Other information like Mailbox Name, E-mail Address, Total Mail Count are also displayed in this report.


Top Senders to Groups by Mail Count

This report shows the list of top users sent to groups based on mail count. Other information like Mailbox Name, E-mail Address, Total Mail Count are also shown in this report.

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