Office 365 Public Folder Reports – Permissions, Folder Size etc.

Administrators who are managing Exchange Servers will know how pervasive the use of Public Folders are and after moving to Exchange online, Public Folders continue to be used for Collaboration and Sharing by users. The continuing use of Public Folders in Office 365 poses more challenges for Administrators to manage them as access to the folders also from the Cloud. The Management of Public Folders, their content, security and growth requires several reports that cater specifically to these needs. Vyapin Office 365 Reporting Tool’s public folder reports give detailed information about Public Folders, their permissions, users, message restrictions, and their size and so on.

The following Office 365 Public Folder Reports are available in Vyapin Office 365 Reporting tool:


Public Folder General Settings Report

This report provides the list of public folders and their general settings. Other information like Display Name, Alias Name, Fully qualified domain name of object Folder Name, Path, Address List Name, Public Folder Description, Maintain per-user read and unread information for this folder can also be viewed.


Public Folder Created and Modified Dates Report

This report shows the list of public folders and their created and modified dates. Other information like Display Name, Alias Name, Fully qualified domain name of object E-mail Created, Modified are also shown in this report.


Public Folder E-mail Address Report

This report shows the list of public folders and their E-mail Addresses. Other information like Display Name, Alias Name, Fully qualified domain name of object Email Address Type, Email Address are also displayed in this report.


Public Folder Limits Report

This report gives you the list of public folders and their limits settings. Other information like Display Name, Alias Name, Fully qualified domain name of object Issue warning at (KB), Prohibit post at (KB), Maximum item size at (KB), Keep deleted item for (days), Age limit for replicas (days) can also be viewed.


Public Folder Exchange Settings Report

This report provides the list of public folders and their Exchange General settings. Other information like Display Name, Alias Name, Fully qualified domain name of object Home Server, Mailbox Store, E-mail, Public Folder Tree Simple display name, Hide from Exchange address lists can also be viewed.


Message Size Restrictions Report

This report shows the list of public folders and their Message Size Restrictions settings. Other information like Display Name, Alias Name, Fully qualified domain name of object Incoming message size (KB), Outgoing message size (KB) are also displayed in this report.


Message Delivery Restrictions Report

This report shows the list of public folders and their Message Delivery Restrictions settings. Other information like Display Name, Alias Name, Fully qualified domain name of object Accept messages from, Reject messages from, Require that all senders are authenticated can also be viewed.


Hidden Public Folders Report

This report shows the list of public folders that are hidden from address book. Other information like Display Name, Alias Name, Fully qualified domain name of object Simple display name are also shown in this report.


Public Folder Client Permissions Report

This report gives you the list of public folders and their corresponding client permissions. Other information like Display Name, Alias Name, Fully qualified domain name of object Home Server, Mailbox Store, E-mail, Public Folder Tree Path, Address List Name, Public Folder Description Folder Path, Client Permissions are also shown in this report.


Public Folder Size Report

This report provides the public folders and their respective size. Other information like Display Name, Alias Name, Fully qualified domain name of object Path, Address List Name, Public Folder Description Home Server, Mailbox Store, E-mail, Public Folder Tree Total K, Total no Items, Created, Last Access Time, No of Owners are also displayed in this report.


Empty Public Folders Report

This report shows the list of public folders whose size is zero or having no folders / items in it. Other information like Object Path, Object Name, Display Name, Alias Name, Fully qualified domain name of object Path, Address List Name, Public Folder Description, Home Server, Mailbox Store, E-mail can also be viewed.

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