SharePoint Online Permissions Report – Sites, Lists & Users

SharePoint online is the most popular collaboration and sharing platform on the cloud. As a result, content keeps continuously growing and administrators need to constantly monitor the security of their SharePoint online content by applying Data Loss Prevention (DLP) policies and guidelines. Questions like Who has access to what in SharePoint online is often raised by IT Security auditors in order to maintain security and compliance within the organization. Administrators need to depend on SharePoint online permissions reporting tools like Vyapin Office 365 Security Reporting tool in order to answer questions posed by security personnel and also to assist in daily administration of SharePoint online.

SharePoint security reports for Office 365 must take into account individual user access rights, groups and external sharing of content with users outside the organization. SharePoint Permissions reporting is a complex topic and when it comes to online it is even more so due to the nature of Cloud sharing and collaboration. Vyapin SharePoint Online Reporting tool gives the following comprehensive reports on Security that can exported to formats like XLS, CSV and PDF.

List of Reports for SharePoint online security:

Sites Effective Permissions Report

Displays a list of the effective permissions on the Office 365 SharePoint Online sites.


Users and Groups Effective Permission Report

Lists the effective permission levels of users and groups of SharePoint Online sites. Also tells if these are inherited and the type of account.


Limited Access Permissions Report

Displays effective permission of items that have limited access permission.


Lists Effective Permissions Report

This report provides the list of the effective permissions of the users/groups for each list in the site. Other information like User/Group, Web URL, Web Title, List Name, Account Type, Permission inherited from, Permission levels, Description can also be viewed.


Lists Items Effective Permissions Report

This report displays the effective permissions of the users/groups for each item in the list. Other information like User/Group, Web URL, Web Title, List Name, Item URL, Item Type, Item Name, Account Type, Permission inherited from, Permission levels, Description are also shown in this report.


Folders Effective Permission Report

This report shows the effective permissions of the users/groups for each folder in the list. Other information like User/Group, Web URL, Web Title, List Name, Item URL, Item Type, Item Name, Account Type, Permission inherited from, Permission levels, Description are also displayed in this report.


Lists with no unique securable objects

This report gives you the lists which has no unique securable objects underneath. Other information like List Title, List URL, Description, Created Date, Modified Date, List Template, Base Type, Number Of List Items, Number Of Columns, Permission Type, Permission Level, Groups or Users can also be viewed.


Sites with no unique securable objects

This report provides the sites which has no unique securable objects underneath. Other information like Site Title, Site Url, Created Date, Modified Date, Description, Number Of Columns, Number Of Subwebs, Number Of Lists, Number Of Groups, Number Of Contenttypes, Permission Type, Permission Level, Groups or Users can also be viewed.


Unique Securable Objects With Empty Permissions Report

This report shows the list of unique securable objects which doesn’t have any permissions. Other information like Object Type, Site Url, Site Title, Site Description, Number Of Subwebs, Number Of Lists, List Url, List Name, List Template, List Description, Number Of List Items, List Item Url, List Item Title, Author, Created Date, Editor, Modified Date are also displayed in this report.


Group Ownership Report

This report shows the list of groups with its owner and other properties. Other information like UserName,GroupName,Description,OwnerName,AllowMembersEditMembership, AllowRequestToJoinLeave,AutoAcceptRequestToJoinLeave,CanCurrentUserEditMembership, CanCurrentUserManageGroup, CanCurrentUserViewMembership, IsHidden can also be viewed.

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