Mail Traffic report displays the total count of Inbound and Outbound mail items categorized by Subject, Size, Keywords, Read and Unread Mails, Importance Mails for the selected Mailbox.
Mail traffic can be analyzed for any specific time period (Today, Yesterday, Last 7 days, Last Week, This Week, Last Month, This Month, Custom dates) and the reports can be summarized into different intervals of time – hour of day, day of week, day, week etc.
Important statistics such as total mail count can be viewed on Subject keywords, Body keywords, Size, Read/Unread mail count, Importance count on multiple mailboxes. You can also generate statistics for specific subject and Body keywords along with the mail Size information. For example, you can determine the mail volume distribution across different mail size ranges such as mails Less than 50KB, 50KB – 250KB, 250 – 500KB, 500KB – 1 MB, Greater than 1 MB etc.
Mail Size Reports
This report provides a summary based on the size of mail items and can be filtered for specific subjects or keywords for the selected Mailbox. This helps determine the storage requirements for mailboxes based on user roles in the organization.
Attachment based reports
This report displays the total volume of mail items based on attachments - Attachment mail by Subject, Attachment mail by File Name, Attachment mail by File Type and Attachment mail by File Size. This set of reports helps you easily identify the volume of mail items based on different categories of mail attachments. You can filter out the mail items based on attachment by file name, attachment by file size and attachment by file type like PDF files, Image files, Office files, ZIP files etc.
Displays the chart view for the Office 365 Users, Groups, Distribution Groups, Security Groups, Mailbox, Shared Mailbox and Public Folders based on their Created dates. This report helps you get an insight into the rate of provisioning users, groups, mailbox and public folders based on their created dates within a specified date period (Last 7 days, Last Week, This Week, Last Month, This Month, Last 3 Months, Last 6 Months and Custom dates) and the data can be summarized into different time intervals – day, week, day of week, month, year, month of year.
Conversations are subject based mail items and the reports under Conversation are used to search for mails based on the mail subject/title and to find the response time to reply to mails. A detailed information on conversation such as when a first response was made, response time for each mail item within a conversation thread, details of the last response and other conversation attributes are found in Conversation reports. The reports related to conversation are:
Response Time Report for Mailboxes and Distribution Groups
This report details the response time of each individual mailbox's mail items with options to exclude or include weekends and holidays. A Response Time Summary for each conversation such as which user responded first and last, shortest time to respond, longest time to respond, who sent the mail, when the mail arrived along with other information are displayed with options to drill down to the actual details of each mail.
This report is used to search for mail items based on subjects of the mails. You can perform extensive search based on subjects and keywords within mails and bring up conversations and associated mail items. This report will be very useful for content examination and analysis in project management and forensic investigation of emails.