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Office 365 Reports
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Office 365 Reports

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The most advanced Office 365 reporting software for Security, Administration and Compliance needs

Provides incisive Analytics straight from your Desktop

Get complete visibility into everything that happens in your Office 365 cloud environment

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Exchange Online Reports for Office 365

Vyapin Exchange online reporting tool gives you comprehensive information about your Office 365 Users, Groups, Mailbox configuration, Mailbox Security, Mailbox Usage, Folders, Contacts, Mail Items, Public Folders. You can also get various statistics on Mailboxes and Mails to monitor and plan efficient utilization of Exchange Online.

Try Vyapin Exchange Online reporting tool now and get answers for important questions about your Exchange Online such as:

  • Who has access to do what on other mailboxes, what permissions have been granted?
    Mailbox security reports such as Mailbox Permissions Report, Non-owner mailbox access report and Shared mailbox access report give you the adequate information to face such questions from your Security auditors.
  • Which mailboxes have Send as and Send-on-behalf permissions configured? What are the mails that have been sent using Send-on-behalf?
    Send As and Send-on-behalf are tricky permissions to track down as different functional teams have these configured for various business reasons and do not remove them when not required. Sometimes these permissions may be permanently enabled in certain teams when working collaboratively (for example, a customer support team attending to mails coming to a common support mailbox). In such cases there may also be a need to get a report of all such mails sent, say, during a day or a week. Reports such as the Mailbox Permissions report, Send as and Send on behalf mails report are available to examine such mailboxes and mail items.
  • What is my volume of mail traffic on specific mailboxes?
    The ‘Mail Volume – Sent and Received’ report gives you the overall mail volume information broken up into different time periods.
  • Which mails have been sent to and received from external users?
    For reasons of security breaches in Office 365, information security personnel may review all external mails sent or received from a mailbox for a particular time period. The ‘Mails from External accounts’ report and ‘Mails to External accounts’ report generate the complete list of external mails for a mailbox.
  • Who are my Top senders and receivers?
    The tool allows you to generate several reports like the Top Senders by mail count report, Top Receivers by mail count report, Top Senders by attachment size report and Top Receivers by attachment size report.
  • How do I audit and monitor all aspects of my Exchange online?
    There are plenty of other important out-of-the-box Office 365 reports that you can find for your specific needs. Click here to know more.

SharePoint Online Reports for Office 365

Vyapin SharePoint Online reporting tool provides important information about Inventory, Security and Usage of your Office 365 content. You can get insights into how your Site collections, Sites, Lists and Libraries have been configured, their permissions and so on. You can get specific security reports that analyze your SharePoint Site Security Access Roles and rights by users/groups and by Sites and Lists. You can get reports on One Drive for Business and how users are using their One Drives.

Try Vyapin SharePoint Online reporting tool now and get answers for important questions about your SharePoint Online such as:

  • What kind of access has been granted to Documents and Libraries?
    Documents and Libraries are always shared with external and internal users in a collaborative platform like Office 365 SharePoint. From a security standpoint, most potential breaches start with access permissions that are not regulated. In order to streamline all access permissions to SharePoint online, you can use the effective permissions reports for sites, users & groups, lists, folders and list items that give you the detailed information assigned on the SharePoint objects namely, lists, folders and list items, with the level of permissions assigned and whether these permissions are assigned directly or through a SharePoint group.
  • Who have access to other OneDrive sites within Office 365?
    Similar to shared SharePoint content, One Drive for Business also needs to be monitored regularly for potential security threats. OneDrive User Permissions report shows the list of folders and files in all personal OneDrive sites to which a user has access to. It also shows the access rights of user accounts to folders and files of other users in their OneDrive sites.
  • Which Sites and OneDrive folders have compromised Security?
    The OneDrive Non-Owner Permissions report shows the list of users who are not owners but have access to the folders and files within the personal site of a particular user. It displays users with permissions assigned on folders and files of a personal OneDrive store. Another useful report is the OneDrive Permissions report that shows OneDrive site-based access rights. This report shows the list of users who have access to any particular OneDrive personal site within Office 365.
  • How is the SharePoint Online Usage in the organization?
    A full inventory of SharePoint Office 365 gives you reports on how your organization has structured its content for collaboration and how they are being used. The List, List Item and Site inventory reports gives you the detailed information about the lists, list items and sites that are available in your SharePoint online environment along with their usage details.
  • How do I audit, report and monitor other aspects of my SharePoint online?
    The tool offers several out-of-the-box reports for Office 365 SharePoint management and compliance. Click here to know more.

Office 365 User License Reports

When you provision/de-provision users in Office 365, you assign licenses based on the organizational role of the user. Since licenses are assigned at the level of each individual user, it is not easy to keep track of all user licenses, that is, who has been assigned which license plan and services, especially if there are a large number of users. Once you assign licenses, you need the ability to analyze Office 365 licenses using multiple criteria. Vyapin Office 365 License reports give you the ability to view license usage in multiple dimensions. You can report Office 365 licenses by Users, by license types (service types), by license count, by user roles, by user and group attributes and so on. They typical questions that are answered by Vyapin reporting tool are:

  • Who has been assigned what Office 365 licenses?
    The License type by users report and License type by users in Matrix format report show the list of licenses assigned for each user in your Organization, along with the list services enabled / disabled in the assigned license.
  • Are there users with/without the right type of license?
    A complete analysis of the Office 365 license reports allows you to understand license assignment based on the functional roles of users (based on their AD attributes) along with their group information. This helps you to determine if users are over licensed and if such licenses can be recycled and reassigned to other users who need them, saving you valuable licensing costs. The Users by license type report shows the list of licenses available for your Organization and list of users who have been assigned these licenses.
  • Are users with specific attributes carrying the correct licenses? Which licenses are really needed as per the roles of various users?
    You can generate Office 365 license reports based on various users by setting up search queries using Active Directory attributes of users. The report will show you precise information on which category of users carry what licenses. Once you understand the various licenses assigned based on user attributes, you can manage these licenses by setting up rules. The rules let you automatically assign or remove office 365 licenses for users who match various attribute criteria.
  • How many Office 365 licenses are freely available and how many have been put to use?
    The Office 365 Organization license report gives you detailed information about the list of licenses for your organization with available and used license units.

Benefits of Vyapin Office 365 Reporting tool

When it comes to cloud, organizations first evaluate the security implications before analyzing other potential benefits. After migrating to Office 365, administrators routinely audit office 365 security threats in order to take actions to remove or mitigate them. Office 365 reports answer a variety of questions related to configuration, permissions, rights management and user management that can cause security vulnerabilities. You can comprehensively analyze how Office 365 management will have an impact over security across your entire office 365 environment, such as non-owner access to other mailboxes and access to the shared mailboxes. You can also analyze user permissions assigned to sharepoint online content and one drive folders and files. Administrators can then secure their organization’s Office 365 online content and prevent content leaks by auditing unauthorized access to your office 365 documents. For example, you can audit permissions to onedrive personal sites, sharepoint sites, lists, list items etc.

The reports also help you to plan and manage office 365 license usage and thus saving on licensing costs and providing only the right mix of licenses to users. By assigning Office 365 licenses to each end user and without proper planning and recycling of user licenses, an organization can potentially lose a significant amount of money in unwanted licensing.

By using various features in our Office 365 reporting tool, reports for each tenant can be run straight out of the box without running power shell scripts and writing custom code. From a configuration, usage and optimization standpoint, these reports help you to audit and manage your entire Office 365 cloud environment and provide better planning, management and troubleshooting.

Know more about the importance of auditing and reporting your Office 365 environment by reading our blog Part 1 & Part 2.

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