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Office 365 Reports
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Office 365 Reports

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Office 365 Inventory Reports

Among the most important tasks after you migrate to Office 365 is to first understand what you are dealing with in your Office 365 tenant. Obviously, you need to get a complete picture of everything that’s out there in your Office 365. A complete audit of Office 365 also allows you to identify errors or mistakes that may have been caused during your Office 365 migration. You can have your information manager to review and verify your documentation for correctness.

Documenting how your Office 365 is configured means you need to know who your users and groups are, what permissions or access rights granted to them and so on. When it comes to Office 365 Exchange Online you need to document your Mailboxes, Public Folders, Shared mailboxes, Users, Mailbox and Folder Permissions, Distribution Groups and so on in granular detail. When it comes to Office 365 SharePoint online and One Drive for Business, you need to know what sites, lists, libraries and workflows have been created, what content has been stored, how these sites have been configured, who the owners and administrators are, who have Permissions to access these sites, libraries and documents, what kind of Access Rights have been granted and so on.

Here is a summary of Inventory reports available in Vyapin Office 365 Reporting tool.

  • Tenant Configuration – List of tenants/custom domains, Authentication details (such as multi-factor authentication), Directory Synchronization details, list of assigned licenses etc.
  • Exchange online configuration – Admin roles, mailbox configuration, Mailbox email addresses, Public folders and their permissions, Mail flow rules, Message size restrictions, Message delivery restrictions, Storage Quotas, Mailbox Storage quotas, Mailbox delivery options, Mailbox default folder security, Public Folder settings, Public Folder message size and delivery restrictions, Public folder limits etc.
  • SharePoint Online configuration – Site inventory, List inventory, Site configuration, List configuration, List templates, Site collection workflow templates, Site columns, Site content types, Site templates, Site workflows, Web parts etc.

Office 365 License Reports

Every user who has been granted access to Office 365 requires a license with certain services enabled based on his functional role in the organization. When your users are in hundreds or thousands, Office 365 license management can become daunting with a variety of subscription licenses assigned to users. Office 365 license reporting and analytics is an integral component of Office 365 management. The license management process is complex in itself and without reporting and analysis of licenses, administrators and managers are likely to face license sprawl and lose tens of thousands of dollars in unwanted licensing. At any given time or at times of annual Office 365 license audit, reports are required to be generated in several different ways such as list of Licenses by users (users and their licenses and their counts), list of licenses by license type (which type is being used by whom along with count), list of licenses by count (different licenses reported based on their count distribution). A license matrix report may also be useful from an administration standpoint to quickly determine who has been granted what license services.

  • Office 365 license report by users
  • Office 365 license report by license type
  • Office 365 license report by license count
  • Office 365 User by License Matrix report
  • Assigned and Unassigned User licenses report

Office 365 Security Reports

Exchange online and SharePoint online are the most used in the Office 365 cloud and more the number of users and devices, greater are the possibilities for a security breach. Security vulnerabilities are mostly ‘soft’ in nature. They are often caused by inadvertent access rights or permissions granted to users often violating organizational policies and guidelines. For example, granting temporary access, creating temporary users and groups for projects, de-provisioning users without protecting information assets, random access permissions granted to users and groups for mailboxes, sites and lists for one-off purposes and not subsequently removing them are all likely to result in potential security vulnerabilities.

Security Reports for Office 365 Exchange Online

  • Groups, Distribution Groups, Security Groups and Group members Reports
  • Group, Group message size and Group message delivery restrictions Reports
  • Mailbox permissions Reports
  • Mailbox folder permissions Reports
  • Public Folder Permissions Reports
  • Non-Owner mailbox Access Reports
  • Shared mailbox Access Reports

Security Reports for Office 365 SharePoint Online

  • Permissions of Sites, Lists and List Items, including effective permissions Reports
  • Effective permissions of Users and Groups Reports
  • Group Ownership Reports
  • Limited Access permissions Reports
  • Sites and Lists with no unique securable objects
  • Unique securable objects with empty permissions

Office 365 Security Impact report for Users

Security Impact report for Users shows who has access to which mailboxes and other related information that lets you analyze the security implications of users access rights, roles and group memberships within Office 365. This report shows information about Group Membership, Distribution Group Membership, Administration Roles, Other User Mailbox Access, Shared Mailbox Access, Public Folder Access and Licenses assigned for users. Additionally, it also gives information about users OneDrive content. This Office 365 security report lets you study the security impact of users and take the required actions before users are de-provisioned or when there is a suspected security breach.

OneDrive Security Audit for SharePoint Online

OneDrive Reports shows the list of folders and files to which the selected users have access to. Something an administrator will find useful in the event of OneDrive security breaches.

OneDrive User Permissions Report

OneDrive User Permissions report shows the list of folders and files in all personal OneDrive sites to which a user has access to. It shows the access rights of the user account to folders and files of other users in their OneDrive sites. This report displays information such as Account Name, Folder or File Name, Object Type, Folder or File URL, Account Type, Permission Type, Permission Level, Author, Editor, Size (in MB).

OneDrive Non-Owner Permissions Report

OneDrive Non-Owner Permissions report shows the list of users who are not owners but have access to the folders and files within the personal site of a particular user. It displays users with permissions assigned on folders and files of a personal OneDrive store. This report displays information such as Folder or File Name, Object Type, Folder or File URL, Account Name, Account Type, Permission Type, Permission Level, Author, Editor, Size (in MB).

Site Collection Administrator Access

Site Collection Administrator Access report shows the list of users who are site collection administrators or site collection owners of the selected OneDrive personal site. Information such as Personal Site of (User), Personal Site URL and Site Admin Access.

OneDrive Permissions Report

OneDrive Permissions report is an OneDrive site-based access rights report that shows the list of users who have access to any particular OneDrive personal site within Office 365. Information such as Personal Site of (User), Personal Site URL, User or Group Name, Type and Permission Levels.

Office 365 scheduling with Customized data export

  • Periodic scheduling of Office 365 reports for timely delivery to take actions at the right time
  • Customization of Office 365 reports with filters
  • Export Office 365 reports in a variety of formats – XLS, CSV, HTML
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