Key Features

Import documents and metadata properties to SharePoint libraries
Import folders and files along with metadata (stored in external metadata file and file properties) from file shares to SharePoint libraries using DocKIT’s Explorer interface or a batch descriptor file.

DocKIT allows you to associate metadata of documents stored in an external file, thereby eliminating the burden of manually entering values to the documents while checking in. This feature is extremely useful if you have the document properties (metadata) stored in a database or spreadsheet or any other third-party application.  

DocKIT associates file system properties ('Summary' properties) - Title, Subject, Author, Category, Keywords, and Comments and applies it to the respective documents in SharePoint. DocKIT imports file properties such as Manager, Company, Date Last Printed, Date Last Saved, Revision Number, Version, Word Count etc. and all other custom file properties in the case of MS-Office documents. DocKIT retains the original Created Date, Last Modified Date, Created By (Author) and Modified By (Editor) and assigns them to the respective system / built-in columns in SharePoint library. These features are extremely useful if you want to store the original document property values in the respective SharePoint columns.
 

Assign metadata to documents in SharePoint Libraries using a metadata file
Update document metadata properties to documents already residing in SharePoint libraries using the field values specified in the metadata file. This feature is extremely useful to update document metadata alone without affecting the file contents.

Import data or metadata properties to SharePoint lists
Import, Update (Edit) and Delete list items in a SharePoint List based on the line entries in the batch descriptor file. Manage list items residing in multiple SharePoint lists using a single batch file. 

DocKIT allows you to import metadata and its associated file attachments to SharePoint lists such as Tasks, Calendar, Contacts, Survey, Discussion Boards, Announcements, Links, Issue Tracking and Custom Lists. DocKIT can also update metadata properties (column values) for existing SharePoint list items or delete the items, including file attachments in the SharePoint list.

DocKIT retains the original Created Date, Last Modified Date, Created By and Modified By fields to the equivalent system fields in SharePoint for each list item available in the source location. You can also update SharePoint's built-in fields, namely - Content Approval Status & related Comments, Content Type, Created Date, Modified Date, Created By and Modified By fields for each folder and list item in a SharePoint list. 

Manage metadata in SharePoint lists
Update or Clean-up (Delete) SharePoint list items using DocKIT’s Explorer interface using the quick metadata management tool.  
 

Migrate many document metadata properties
DocKIT imports folders and documents to SharePoint libraries with the following metadata properties that typically define the source content: 

• Custom metadata properties defined in the external metadata file (CSV / TXT / XLS)

• Summary file system properties - Title, Subject, Author, Category, Keywords and Comments

• File properties such as Manager, Company, Date Last Printed, Date Last Saved, Revision Number, Version, Word Count etc. in the case of MS-Office documents

• Original Created Date & Last Modified Date of source documents

• Author (Created By) and Editor (Modified By) of source documents 

Feature List

• Import multiple versions - DocKIT imports multiple document versions available in the source folder or multiple list item versions defined in the batch file in the user-defined order. DocKIT provides granular control in versioning the documents or list items during migration thereby avoiding data duplication.

• Rename folder or documents on-the-fly - Rename folder / documents residing in multiple file locations during migration to collate them as multiple document versions in the SharePoint library or to convert them to SharePoint-friendly names.

• Metadata Extractor - Generate metadata for a list of files / documents residing in file shares or local drives. Mine out metadata from file summary properties and custom properties for various file formats. You can extract document properties associated with Microsoft Office and PDF and file properties from various file types such as JPEG, PNG, GIF, BMP, TIFF, HTML, TXT, MSG etc. This feature will be useful to auto-generate folder structures, file list and mine out metadata in various file share locations that are to be migrated to SharePoint.

• Map document properties to SharePoint columns - Map folder & file metadata properties to SharePoint built-in or custom columns using the Column Mapping Template.

• Dynamic column values - Use built-in functions to construct metadata values from the source metadata properties residing in file summary properties or external metadata file properties and assign them to SharePoint library / list columns of your choice.

• Define import conditions - Filter documents based on certain metadata properties prior to import. You can also import data or metadata to a SharePoint library / list based on user-defined criteria.

• Import to multiple destinations - DocKIT enables simultaneous import of documents or metadata into multiple SharePoint libraries / lists in a SharePoint Site.

• Import Task Manager - DocKIT creates import tasks and maintains task history in a task oriented interface. Create a scheduled task or store the task settings and manually run the task on-demand. Keep track of all import tasks performed using DocKIT. Task Manager internally uses the familiar Windows Task Scheduler to run import tasks at different time intervals - daily, monthly, weekly etc.

• Pre-migration Validation - Validate task settings when importing documents and metadata properties to SharePoint libraries / lists by performing a dry test run to minimize errors during a live import.

• Activity Status Reports - View detailed activity log reports classified as completed successfully, errors, warnings and items ignored after the migration task is fully complete.

• Re-import documents - Re-import folders and documents that failed during content migration in the first attempt by the simple click of a button.

• Automate Tasks - Run import tasks from the command line (DOS prompt) or automate to run in a scheduled manner using the Windows Task Scheduler interface. Automatically move the source folders & files to a new target location once they are imported to SharePoint.

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* Starting at $1299 

  Per User 

  Perpetual license