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Frequently
Asked Questions
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What permissions or
access are required to export files from one SharePoint library to another?
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Can I export files
to a library in another SharePoint Site / Area?
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Can I export files
to a network share or file server?
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What are meant by
system columns and custom columns?
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Can XPlica be
installed and run from a client machine?
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Does XPlica support
a batch file for export instead of setting up the export task through the user
interface?
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Can I selectively
export files from one library to another?
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Can I export all
versions of a file from one library to another?
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Can I export
all metadata column values along with the file to a SharePoint
Library?
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What happens when
some of the columns in the source library does not exist in the destination
library?
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Can I export a
folder and all its contents, including sub-folders, to a SharePoint Library or
File System?
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Does XPlica
automatically sync up two SharePoint Libraries?
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Where are the
versions saved when I export files to the file system location?
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Can I view only
the files list in a library and their associated column values?
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What will happen
to the version history of a file exported to a destination library?
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Can I retain
created date, author, modified date and modified user of a file when exporting
to another library?
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Can I retain
Created date and Last Modified date of a file when exporting to file system?
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1. |
What permissions
or access are required to export files from one SharePoint library to
another? |
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The currently logged on user must
be a member of local 'Administrators' group in both front-end SharePoint Web
Server and SQL Database Server (if remote). |
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2. |
Can I export
files to a library in another SharePoint Site / Area?
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Yes, XPlica allows files to be
exported to a library in the same SharePoint Site / Area as the source library
or another SharePoint Site / Area as the source library. |
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3. |
Can I export
files to a network share or file server? |
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Yes, XPlica allows files to be
exported to a network share or file server. |
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4. |
What are
meant by system columns and custom columns? |
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System columns are those columns
that are created by SharePoint by default when a document / picture library is
created (except 'Title' in Document Library). These are read-only fields. They
are internally managed by SharePoint.
Custom columns are those columns
that are created by a SharePoint user. Columns that are created by using 'Add a
new column' in 'Customize' page will typically be classified as custom
columns.
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5. |
Can XPlica
be installed and run from a client machine? |
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No, XPlica has to be installed
where SharePoint Front-end Web server is installed and running. |
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6. |
Does XPlica
support a batch file for export instead of setting up the export task through
the user interface? |
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No, the current version of XPlica
supports setting up of an export task through the user interface only. We plan
to build a batch file interface for XPlica in the next major release version. |
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7. |
Can I
selectively export files from one library to another? |
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Yes, files from one library can
be selectively exported to another library.
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8. |
Can I export
all versions of a file from one library to another? |
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Yes, by using current version of
XPlica you can export all / latest version of file from one library to
another. To export all versions of a file from one library to another, both
source and destination libraries must have versioning enabled at the time of
export. |
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9. |
Can I export
all metadata column values along with the file to a SharePoint
Library? |
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Yes, all or
selected metadata columns of a file can be exported to another
SharePoint Library. To export a metadata column value of a file,
the destination library must have an exact matching column (name and data type)
as the source library. |
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10. |
What
happens when some of the columns in the source library does not exist in the
destination library? |
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When a column in the source
library does not exist in the destination library, XPlica will skip the column
and logs an appropriate message in the 'Summary' section of Activity Log. |
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11. |
Can I
export a folder and all its contents, including sub-folders, to a SharePoint
Library or File System? |
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Yes, you can export a folder and
all its contents, including sub-folders, to a SharePoint Library or File System. |
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12. |
Does XPlica
automatically sync up two SharePoint Libraries? |
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No, current version of XPlica
does not support automatic sync of two SharePoint Libraries. Files can be
exported only on demand, based on user selection. |
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13. |
Where are
the versions saved when I export files to the file system location?
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When exporting files to a File
System with version history, XPlica creates a sub-folder with name <version
folder name><version number> under each respective folder and exports
version of files into them. Where <version folder name> will be the folder
name specified by the user in 'Version Folder Name' text-box of 'Select file
versions' dialog and <version number> will be the actual version number of
the version file that is being exported.
For example: If version folder
name specified by the user is 'Version' and the actual version number
of file being exported is 10, then a folder with name 'Version10' will be
created in the destination folder and 10th version of the file will be
exported to this version sub-folder. The latest version of a file will be
exported to the respective version folder depending on its version number.
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14. |
Can I view
only the file list of a library and their associated column values?
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Yes, using XPlica, you can create
a task that exports only the metadata column values. When you run such a task,
XPlica generates a file (CSV / XLS / MDB based on user selection) that will
contain the list of files and their associated column values. |
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15. |
What will
happen to the version history of a file exported to a destination
library? |
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The version history of a file will be
retained based on the option selected in 'Files' section of 'Export Settings'
dialog.
If 'Overwrite file' option is
selected, then the existing destination file (including versions) will be
deleted from SharePoint and the source file (including versions depending on
user selection) will be exported. If 'Create as new version' option is selected,
the latest version or the version history of the source file will be added to
the destination library.
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16. |
Can I
retain Created date, Author, Modified date and Modified user of a file when
exporting to another library? |
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The latest version of XPlica
retains Created date and Modified date. The user context in which the export is
performed will be updated as author and modified user of a file in
destination library. |
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17. |
Can I
retain Created date and Last Modified date of a file when exporting to file
system? |
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Yes, latest version of XPlica
retains Created date and Last Modified date of a file while exporting to Windows
file system. Specify these metadata options in the Export Task Wizard. If the
given destination path is NTFS formatted file system, both the date fields -
Created date and Last Modified date will be retained as in the source file.
However, if the given destination path is a FAT32 formatted file system, Last
Modified date alone will be retained. |
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