Frequently Asked Questions

1. Can XPlica be installed and run from a client computer?

2. Can I connect to a remote SharePoint server within my local network through XPlica?

3. What permissions or access are required to migrate list items from one SharePoint list to another?

4. Can I migrate list items to a list in another SharePoint server?

5. Can I selectively migrate files from one library to another?

6. Can I migrate all versions of a file from one library to another?

7. Does XPlica support a batch file for migration instead of setting up the migration task through Explorer like user interface?

8. Can I specify new metadata to be assigned for list items during migration?

9. Can I migrate all metadata column properties of a list item?

10. What happens when some of the columns in the source list do not exist in the destination list? 

11. What types of columns cannot be included in the metadata?

12. Can I migrate a folder and all its contents, including sub-folders, along with metadata to a SharePoint List?

13. What are the precautions to take while migrating documents or list items to Microsoft SharePoint using XPlica?

14. The application error log file XPlicaErrorLog.txt in the XPlica application path is gradually increasing in size. Can I delete it?

15. What is the required structure for the external reference file?

16. Does XPlica automatically sync up two SharePoint Libraries?

17. What will happen to the version history of a list item migrated to a destination list?

18. Can I retain Created date, Author, Modified date and Modified user of a file / list item when migrating to another list?

19. Does XPlica support Content Approval feature to be assigned for folders, files and list items after migrating to the SharePoint list?

20. What are the limitations in the evaluation copy?

21. Can XPlica’s migration tasks be invoked from the command line or scheduled?

22. Can I migrate a Site Collection using XPlica from one SharePoint environment to another?

23. Can I migrate a Site or sub-webs using XPlica from one SharePoint environment to another?

24. Can I migrate a list/library using XPlica from one SharePoint environment to another?

25. Can I migrate a folder using XPlica from one SharePoint environment to another?

26. Where should I install and run XPlica Quick Migrator Agent?

27. What kind of permissions or Access are required to migrate the SharePoint objects using 'XPlica Quick Migration' task?

28. How can I configure the port in remote server to allow 'XPlica Quick Migrator Agent' to process XPlica client application requests?

29. Can I migrate permissions and user role assignments in XPlica Quick Migration Task Options during migration?
    

1.

Can XPlica be installed and run from a client computer?

Yes, XPlica can be installed and run from a desktop running Windows XP/Vista/7 with .NET Framework 4.0 or higher.

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2.

Can I connect to a remote SharePoint server within my local network through XPlica?

Yes, you can connect to a remote SharePoint server (SharePoint 2003 / 2007/ 2010) within your local network using XPlica by specifying the required user credentials to connect to the remote SharePoint server.

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3.

What permissions or access are required to migrate list items from one SharePoint list to another?

1. The following permissions must be enabled at the web application level: 

   As for source SharePoint web application:

   1. Site Permissions - View Pages, Use Remote Interfaces, Open 

   2. List Permissions - Open Items, View Items, View Versions

   As for destination SharePoint web application: 

   1. Site Permissions - View Pages, Use Remote Interfaces, Open 

   2. List Permissions - Override Check Out, Add Items, Edit Items, Delete Items, Open Items, View Items, View Versions

2. For the migration task to run as expected, the given user credential must have at least:

   1. View, Read in the source library

   2. View, Add, Delete, Update and Approve permissions in the destination library 

3. For XPlica to perform a cancel checkout operation on a document which is currently checked out by another user, Override Check Out must be enabled in the List Permissions. Also, the user performing the migration process must have Full Control in the destination library.

4. For updating System Dates (Created Date and Last Modified Date), System Users (Created By and Modified By) and Content Approval (Approved, Pending and Draft) of folders / files from original source to the respective columns in SharePoint, the user name specified in SharePoint login dialog / user account specified in the Run As parameter in the scheduled task should be: 

   1. Member of administrators group in the local server and remote SQL Server (or)
      Application pool user account (or)

   2. Owner of the site where the destination library resides 

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4.

Can I migrate list items to a list in another SharePoint server?

Yes, XPlica allows you to migrate folders, files and list items from one SharePoint server (physical box) to another SharePoint server. Also, both SharePoint servers can belong to two different domains in the local network. XPlica enables users to provide respective user credentials to connect to the SharePoint servers for content migration. Using this approach, XPlica allows you to migrate contents from SharePoint 2003 / 2007 / 2010 environment to SharePoint 2007 / 2010 environments.

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5.

Can I selectively migrate files from one library to another? 

Yes, files from one library can be selectively migrated to another library using XPlica. Moreover, file versions can also be selectively migrated by specifying version ranges.

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6.

Can I migrate all versions of a file from one library to another?

Yes, using XPlica you can migrate all, incremental, specific range and latest version of file from one library to another. To migrate versions of a file from one library to another, destination library must have versioning enabled at the time of migration.

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7.

Does XPlica support a batch file for migration instead of setting up the migration task through the user interface?

Yes, XPlica supports batch documents migrate from a batch descriptor file. You can create a task of Migrate SharePoint List contents using a batch descriptor file type, and specify the required task settings and run the migration task.

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8.

Can I specify new metadata to be assigned for list items during migration?

Yes, you can replace the old metadata with new values when performing the content migration task using XPlica software. The field names that are specified in the HEADER of the external reference (metadata) file will be used to match the column names in the SharePoint list. XPlica will assign the respective columns values specified for each list item in the external reference file to the respective list items in the SharePoint list.

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9.

Can I migrate all metadata column properties of a list item?

Yes, all or selected metadata columns of a list item can be exported to another SharePoint List. To export a metadata column value of a list item, the destination list must have an exact matching column (name and data type) as the source list.

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10.

What happens when some of the columns in the source list do not exist in the destination list? 

When a column in the source list does not exist in the destination list, XPlica will skip the column and log an appropriate message in the 'Migration Errors' section of Activity Log.

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11.

What types of columns cannot be included in the metadata?

XPlica will not update System defined, Read-only and Computed columns.

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12.

Can I migrate a folder and all its contents, including sub-folders, along with metadata to a SharePoint List?

Yes, you can migrate a folder and all its contents, including sub-folders, along with the associated metadata or document properties to a SharePoint List.

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13.

What are the precautions to take while migrating documents or list items to Microsoft SharePoint using XPlica?

• Ensure the network traffic is minimal while copying files / list items from remote SharePoint server on the network.

• Avoid running any other applications in the background during the migration process.

• Temporarily disable any anti-virus software that may be running during the migration operation.

• Run the full migration process in XPlica during off-peak usage of Microsoft SharePoint Server (if already in operation).

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14.

The application error log file XPlicaErrorLog.txt in the XPlica application path is gradually increasing in size. Can I delete it?

Yes, you may delete this error log file. XPlica generates an error log file in the application data folder path (<All Users Application Data>\Log\XPlica3x). The error log file tends to increase in size over a period of time especially if the application meets with frequent error conditions. The application does an "append" to the error log each time it runs. This is required for diagnostic purposes during trouble shooting. You may delete the error log file periodically. For each migration task, XPlica creates a task folder (same name as task name) and the error log file is stored in the respective task folder. You can use XPlica's clean-up utility periodically to maintain the task files.

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15.

What is the required structure for the external reference file?

Refer to the relevant sections in the application help document for more information.

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16.

Does XPlica automatically sync up two SharePoint Libraries?

Yes, by using Incremental Update feature in 'File Options for SharePoint libraries', you can partially achieve the automatic synchronization of two SharePoint libraries. This feature migrates the files that were newly created or modified in the source library.

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17.

What will happen to the version history of a file migrated to a destination library?

The version history of a file will be retained based on the option selected in 'Version Options' step XPlica Migration Wizard. If 'Overwrite file' option is selected, then the existing destination file (including versions) will be deleted from SharePoint and the source file (including versions depending on user selection) will be migrated. If 'Create as new version' option is selected, the latest version or the version history of the source file will be added to the destination library.

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18.

Can I retain Created Date, Last Modified Date, Created By and Modified By fields of folders, files and/or list items when migrating to another list?

XPlica propagates the System Dates (Created Date and Last Modified Date) and System Users (Created By and Modified By) fields from original source to the respective fields for folders, files and/or list items in SharePoint.

Please note that XPlica Web Service must be installed in the SharePoint server to activate this feature. Also, please ensure the user name specified in SharePoint Login dialog / user account specified in the Run As parameter in the scheduled task is a:
 

• Member of administrators group in the local server and remote SQL Server (or) 
• Application pool user account 

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19.

Does XPlica support Content Approval Status to be assigned for folders, files and list items after migrating them to a SharePoint list?

Yes, XPlica will be able to set the content approval status and related comments to the folders, files and list items after migrating them to a SharePoint list. XPlica enables you to specify the approval status from any one of the sources such as source SharePoint list, external reference file and specific approval status (say Draft, Pending and Approved).
 
Please note that XPlica Web Service must be installed in the SharePoint server to activate this feature. Also, please ensure the user name specified in SharePoint Login dialog / user account specified in the Run As parameter in the scheduled task is a:
 

• Member of administrators group in the local server and remote SQL Server (or) 
• Application pool user account 
  (or) 
• Owner of the site where the destination list resides 

20.

What are the limitations in the evaluation copy?

XPlica evaluation copy has a 30-day evaluation period and 2000 items migration limit in SharePoint List Level Migration task option, whichever comes first and up to 5 content migrations of SharePoint objects (Site Collections or Sites or Lists or Folders) in SharePoint Quick Migration task option, whichever comes first.

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21.

Can XPlica’s migration tasks be invoked from the command line or scheduled?

Yes, XPlica can invoke its migration tasks from either DOS command prompt or Windows Scheduler any time after an migration task has been created using XPlica's migration task wizard. Please refer to the relevant sections in the application help document for more information.

22.

Can I migrate a Site Collection using XPlica from one SharePoint environment to another?

Yes, You can migrate an entire site collection from one SharePoint environment to another SharePoint environment by using XPlica’s SharePoint Quick Migration task option. Please refer to the system requirements and the relevant sections in the application help document for more information.

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23.

Can I migrate a Site or sub-webs using XPlica from one SharePoint environment to another?

Yes, You can migrate a site or sub-web from one SharePoint environment to another SharePoint environment by using XPlica’s SharePoint Quick Migration task option. Please refer to the system requirements and the relevant sections in the application help document for more information.

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24.

Can I migrate a list/library using XPlica from one SharePoint environment to another?

Yes, You can migrate list/library from one SharePoint environment to another SharePoint environment by using XPlica’s SharePoint Quick Migration task option. Please refer to the system requirements and the relevant sections in the application help document for more information.

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25.

Can I migrate a folder using XPlica from one SharePoint environment to another?

Yes, You can migrate a folder and its content including meta data and fields from one SharePoint environment to another SharePoint environment by using XPlica’s SharePoint Quick Migration task option. Please refer to the system requirements and the relevant sections in the application help document for more information.

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26.

Where should I install and run XPlica Quick Migratory Agent?

You should install the XPlica Quick Migrator Agent in respective source and destination servers where the SharePoint is installed and run the application as a local admin. Please refer to the system requirements and the relevant sections in the application help document for more information.

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27.

What kind of permissions or access are required to migrate the SharePoint objects using 'XPlica Quick Migration' task types?

XPlica Quick Migratory Agent needs the local admin account to start the service. The XPlica Client application needs the credential which has the following rights:

1. SharePoint Site: Minimum Read Permission
2. SharePoint Server: Add to WSS_ADMIN_WPG group
3. Database SharePoint Content DB (Site collection database) - db_owner permission
4. SharePoint Config DB (Config DB of SharePoint installation) - - db_owner permission

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28.

How can I configure the port in remote server to allow 'XPlica Quick Migrator Agent' to process XPlica client application requests?

You should add the port in the target SharePoint servers where the XPlica Quick Migrator Agent is currently running. Please refer to the relevant sections in the application help document for more information.

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29.

Can I migrate permissions and user role assignments in XPlica Quick Migration Task Options during migration?

Yes, You can migrate users role assignments and permission defined on the SharePoint objects from one SharePoint environment to another SharePoint environment. You can do this by using the XPlica Quick Migration Task feature by selecting Site Collections and Webs sub-options. However, you cannot perform permission migration in Lists/Libraries and Folders sub-options.

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